Agency export,Is a written agreement mandatory?

According to the newly implemented International Trade Agency Management Measures (2025),written agency agreements are statutory requirements for conducting business. The agreement should include the following core clauses:

• Division of rights and obligations between principal and agent
• Payment settlement methods and account period agreements
  • Selection of payment methods such as T/T, L/C
  • Tax refund fund flow path
• Customs clearance responsibility allocation and cost bearing
• Dispute resolution mechanism (arbitration clause recommended)

What special elements should be included in a commercial invoice?

Unlike regular invoices, export commercial invoices must meetInternational SettlementThe Request:

• Mandatory display of HS CODE (2025 Customs Tariff)
• IndicateTrade terms(e.g. FOB Shanghai)
• EORI numbers of both parties (mandatory for EU countries)
• Origin declaration (applicable to FTA countries)

What details require special attention in packing lists?

A professional packing list should achieve "three correspondences":

• Gross/net weight corresponding to bill of lading data
• Packaging methods corresponding to product characteristics
  • Dangerous goods must be marked with UN numbers
  • Fragile items require protective specifications
• Package quantities corresponding to container loading diagrams

What are the latest changes in customs declaration form filling?

After the General Administration of Customs implements the "Smart Customs Declaration" reform in 2025:

• New Digital Product Classification Code (DPCC) was added
• Carbon Emission Intensity (CEI) indicator becomes mandatory
• Blockchain traceability certificates must be uploaded (for certain goods)

What types of shipping documents need to be prepared?

Prepare corresponding documents based on transportation method:

• Sea freight: Original bill of lading/Telex release letter
• Air freight: Air waybill (AWB)
• Rail: International consignment note (CIM)
• Multimodal transport: Through bill of lading (FBL)

How to correctly apply for a certificate of origin?

Key certificate types to focus on in 2025:

• Certificate of Origin (CO)
• Generalized System of Preferences Form A (GSP FORM A)
• Regional preferential certificate of origin (e.g. RCEP certificate)
• Electronic certificate of origin (must be applied via Single Window)

What additional materials are required for special commodities?

Special attention required for the following categories:

• Food products: Sanitary certificate, ingredient analysis report
• Chemicals: MSDS, dangerous goods transport identification document
• Electronic products: EMC certification, energy efficiency label
• Textiles: OEKO-TEX test report

What risks may arise from incomplete document preparation?

According to customs statistics from 2023-2025:

• 32% of cargo delays were caused by documentation defects
• 17% of tax refund disputes originated from incomplete documents
• 9% of goods were detained at destination ports due to missing certifications

How to ensure document compliance?

It is recommended to adopt a "three-tier review system":

• Preliminary review by business department (check basic information)
• Secondary review by documentation department (verify logical consistency)
• Final review by compliance department (ensure policy compliance)