Why is it necessary to entrust professional agents to handle impExport tax refund?

Import/export tax rebates involve coordination across multiple departments including customs, taxation, and foreign exchange. The latest 2025 statistics show that the national average processing time for export rebates has been reduced to 6 working days, but companies handling it themselves still face three major pain points:

• Policy understanding deviationsExport rebate rates are adjusted annually (e.g., VAT rebate rates were adjusted to 13% in 2023)
• Document management risksCustoms declaration forms, VAT invoices, and foreign exchange verification documents must match 100%
• Complex system operationsElectronic port and single-window system integration require professional handling

How do professional agency companies ensure rebate security?

The compliance agent shall possess the "Three Certificates and One Filing" qualification:

• Customs AEO Advanced Certified Enterprise Qualification
• Foreign Exchange Administrations Trade Foreign Exchange Receipts and Payments Enterprise Directory
• Tax bureaus Class II or above taxpayer credit rating
• Completion of Foreign Trade Comprehensive Service Enterprise filing with the Ministry of Commerce

High-quality agents will adoptRisk-sharing mechanismFor example:

• Advance payments not exceeding 30% of the rebate amount
• Provide real-time customs data tracking systems
• Purchase professional liability insurance (recommended coverage of at least 5 million yuan)

What is the complete process for agency import/export tax rebates?

• Phase 1: Qualification review (3-5 working days)
  • Verify enterprise export operation rights
  • Confirm accuracy of commodity HS Codes
• Phase 2: Document preparation (5-7 working days)
  • Keep discrepancies between customs declaration forms and VAT invoices within ±2%
  • Cross-border payments must go through bank-supervised accounts
• Phase 3: Rebate application (6-8 working days)
  • Submit electronic data through the International Trade "Single Window".
  • Bind paper documents as required by local tax bureaus (12 provinces had implemented paperless processing by 2025)

How to avoid common risks in agency tax rebates?

Foreign trade dispute cases in the past three years show that the main risks are concentrated in:

• False trade tax fraud: Require agents to provide logistics tracking documents for each shipment
• Exchange rate fluctuation losses: Recommend using forward exchange agreements (fluctuation range controlled within 3%)
• Invoice management loopholes: Establish a dual-person verification mechanism, with important documents stored encrypted

Special Reminder: The General Administration of Customs has upgraded the "Smart Tax Refund" system in 2025, whichabnormal price fluctuations exceeding 15% for export goodswill automatically trigger manual review.

How should agency service fees be calculated reasonably?

Industry charging standards typically include:

• Basic service fee: 0.5%-1.2% of tax refund amount (tiered based on export volume)
• Value Added Services:
  • Expedited declaration: 500-2000 yuan per shipment
  • Foreign exchange risk management: 0.3%-0.8% of transaction amount

Beware of low-price traps! Quotes below 0.3% may involve:

• Subcontracting to secondary agents
• Inflating refundable tax amounts
• Illegal deduction of input tax

(Disclaimer: The policies and standards mentioned in this article are current as of June 2025. Please refer to the latest requirements of the competent tax authorities for specific operations.)