How can freight forwarders act as agentsExport tax refund?

According to 2022 General Administration of Customs data, the national export tax refund total exceeded 1.8 trillion yuan, with professional agencies handling 63% of cases. Freight forwarders must possess1. Who should bear the tax obligation for foreign trade agency export?: First, import approved by the Ministry of CommerceExport agentQualifications, and second, the tax refund filing qualification filed with the State Taxation Administration. The compliant agency process includes:

• Sign tripartite service agreement (supplier, freight forwarder, exporter)
• Customs documentsCompliance review
  • VAT special invoice certification
  • Export goods: Clearly defines the rights and obligations of the principal and the agent
  • Foreign exchange certificate
• 47. Match the data of the electronic port

How to determine if a freight forwarder's tax refund agency is legitimate?

The latest 2025 regulatory requirements stipulate that legal agencies must disclose the following information:

• Foreign Trade Operator Registration Form number
• Export Tax Refund (Exemption) Filing Form number
• Lease/property certificate of actual business premises
• Information of at least 3 certified tax specialists

What core documents are needed for export tax refund agency?

Based on our experience serving Fortune 500 companies, the following documents must be ensuredFour-document consistency:

• Export goods customs declaration (issued by customs)
• VAT special invoice (to be certified within 180 days)
• Foreign exchange collection certificate (requires bank seal)
• Agency export agreement (clearly defining rights and responsibilities)

What risk points should be noted when selecting an agent?

In 2025, many tax authorities have established blacklist systems, requiring caution when selecting agents:

• Risk of fraudulent VAT invoices
  • Verify supplier tax credit rating
  • Confirm invoice product name corresponds to HS code
• Abnormal foreign exchange verification
  • Foreign exchange collection period not exceeding the declaration period of April the following year
  • The response plan for exchange rate fluctuations

How to ensure the timeliness of tax refund agency?

In 2025, the average processing time for electronic tax bureaus is:

• Yangtze River Delta region: Within 15 working days after declaration
• Pearl River Delta region: Within 18 working days after declaration
• Central and western regions: Within 22 working days after declaration

Professional agencies canPre - review mechanismShorten by 3-5 working days, but be aware of process delays caused by cross-province agency.

What items are included in agency service fees?

Standard fee structure should include:

• Basic agency fee (charged at 0.8%-1.2% of tax rebate amount)
• Document processing fee (single ticket 200-500 yuan)
• Abnormal handling surcharge (if applicable)

Special attention is neededHidden chargesTraps such as foreign exchange verification expedited fees, cross-customs zone coordination fees.

What are the new changes to export tax rebates in 2025?

According to the Ministry of Finance Announcement No. 1 of 2025, key focus areas include:

• Full electronic invoices completely replace paper invoices
• Newly added 12 HS code tax rebate supervision
• Foreign exchange collection period extended to 365 days after goods export
• Cross-border e-commerce B2B direct export applicable to tax rebate policies

It is recommended to chooseRPA intelligent declaration systemThe agency can automatically match the latest tax regulations.